ADMINISTRATIVE ASSISTANT II, Center for Biomedical Innovation (CBI), to provide administrative support to the National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) director, faculty, staff, and students. Support for the director and faculty may include scheduling and supporting meetings (including reaching out to sponsors, visitors, affiliates, subcontractors and other stakeholders), making travel arrangements, preparing documents, processing travel and other reimbursements, procuring supplies and equipment, and other duties as requested. Will also schedule, support, and be responsible for any workshops, meetings, or other events that will be held for NIIMBL. Additional responsibilities include updating web content; creating and editing slides for presentations; email communications and member support as requested; and maintaining all NIIMBL databases, mailing lists, and internal document storage system (NIIMBL Data). Will report to project director, support faculty and team as necessary, and work collaboratively with CBI and SSRC (Sociotechnical Systems Research Center) administrative staff as a larger team.
REQUIRED: a high school diploma or its equivalent; a minimum of three years’ secretarial, office, or related experience; strong customer service orientation; good interpersonal skills; strong writing, editing, and proofreading skills; proficiency with PowerPoint, Word, Excel, and Outlook; experience with communications-related software (e.g., Photoshop, WebEx, Dreamweaver, Acrobat); excellent communication skills in order to represent the work area and the larger MIT community; and ability to deal with confidential information. Bachelor’s degree preferred, as are event planning and management and MIT experience. Experience with Concur, Atlas, IRB training websites also preferred. Job #14347-5
Evening and/or weekend work may be required at times to provide event support.
Position is funded by a research grant and will be renewed annually, dependent upon excellent performance and funding.
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
Job Number: 14347 Functional Area: Administration Department: Center for Biomedical Innovation School Area: Engineering Employment Type: Full-Time Temporary Employment Category: Non-Exempt Visa Sponsorship Available: No